Your desk can reflect your mind. A cluttered, unorganized desk often leads to scattered thoughts and ideas – and ultimately, lowered productivity.
Here’s a photo of my desk before applying 5S. It sure could use some organization!
Step 1: Sort
I needed to first sort through everything that was on my desk. I removed many items that I rarely used. These items included my GoPro, Xbox, school papers, receipts, watches, old decorations, etc. I placed these unnecessary items into the storage drawers below the left side of the desk. I also relocated the storage drawers to my closet, as they contain nothing pertaining to the workspace itself. I also went ahead and redid the wires so that they are more aesthetic and less noticeable.
Step 2: Set In Order
I set in order what was left on my desk, which included only my daily desk essentials. These items included my Apple TV, Mac Mini, monitor, Macbook, keyboard, mouse, notebook, pen and speaker. I did however leave one decoration, just for aesthetic purposes. (Who doesn’t love a little eye candy?) I placed the essentials in the same general area of the desk so that I wouldn’t be wasting time moving around the desk. I also placed small strips of clear tape at the front of each object so that I know the exact location of where the item should be at the end of the night.
Step 3: Shine
To shine all of my belongings that were going to be on my desk, I took a dry towel and used cleaning spray to wipe down and dust all items on the desk, including the desk itself.
Step 4: Standardize
To standardize the location of every element of my desk, I took a picture using my phone so I can refer to what the desk should look like at the end of every day.
Step 5: Sustain
The most important step of 5S is to sustain the gains that were made. In this case, the gains I made were the overall cleanliness and functionality of my desk/workspace, along with relocation of the storage drawers. In order to keep my desk organized, every night I purge all unnecessary items collected on the desk throughout the day and refer to the “after” picture to make sure it is back to the desired 5S’d condition. Also, I’ve created a schedule so that on Sundays before bed, I will wipe down all items on the desk to ensure that the shine aspect is sustained.